For medical and dental practices
HHS's Section 504 rule sets a website-accessibility deadline for medical practices: May 11, 2027, or May 10, 2028 for practices with fewer than 15 employees.
We run an automated test of your practice website and patient forms — intake forms, consent forms, price sheets — against WCAG 2.1 AA, and write the fixes, including rebuilding PDF forms a screen reader cannot read.
Free scan · everyramp.com
What the scan checks, and what we fix
Our automated tests check your website's pages and the PDFs linked from them against WCAG 2.1 AA — the same standard both federal web-accessibility rules point to. We check the WCAG 2.1 A and AA rules the axe-core testing engine covers (missing image descriptions, unlabeled form fields, low color contrast, heading and landmark structure, names for buttons and links), keyboard-only use, and image descriptions or link wording that exist but say nothing useful. For PDFs, we check whether they have tags, real text, a title and a language. No automated test finds every accessibility problem, and we say so plainly in every report. What automated testing checks, and what it cannot.
When a PDF — a new-patient form, a consent form, a price sheet — fails, we rebuild it as a new, tagged file: real headings, lists, tables, a correct reading order, and written descriptions for any pictures, while checking that the rebuilt text still says exactly what the original said. Your web team gets a fix pack: corrected code where HTML and CSS can fix a problem, and specific instructions where it can't. Every package includes a written test report and 12 months of monthly re-testing, so new pages and forms are checked each month. It's fully automated: nobody reviews your site page by page by hand, and your report says plainly which checks a machine can find reliably. We work by email; there is nothing to install.
The Practice package
Practice
$990One website. Fixes written for up to 15 pages, up to 25 PDF pages rebuilt where screen readers cannot read them, a written test report, and 12 months of monitoring.
Order the Practice packageAfter the first year, monitoring is $79 a month. Extra PDF pages are $4 a page ($3 a page over 1,000). The testimonial discount — 15% off in exchange for a short testimonial about your experience after delivery — works the same as our other packages.
More than 15 pages, or more than one office? The next size up, Clinic, $2,900, covers up to 30 pages and 100 PDF pages. Order the Clinic package, or ask for a written quote for your records.
Need our Form W-9 for your vendor file? Email hello@everyramp.com and we will send it.
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Questions
Is this required for my practice?
Most doctor's offices take Medicare Part B, so most are covered by HHS's Section 504 rule — Medicare Part B payments count as federal financial assistance on their own, even with no other federal money. Medicare Part B pays for almost no dental care, so a dental office is covered only if it also takes Medicaid, CHIP, or other HHS funding. Not covered? WCAG 2.1 AA is still the standard EveryRamp tests against, and website-accessibility lawsuits are rising nationally regardless of a practice's federal-payer status. More about the deadline.
What does the free scan check?
Your practice website's public pages and the PDFs linked from them, against WCAG 2.1 AA. You get a private report link, usually within a few minutes, with no cost and no obligation — the link is always shown right on the page, never sent by email.
How are patient forms and PDFs fixed?
A new-patient or consent form that fails is rebuilt as a new, tagged PDF: real headings, lists, tables, a correct reading order, and written descriptions for any pictures, while we check that the rebuilt text still says exactly what the original said.
What does the Practice package include?
$990 for one website: fixes written for up to 15 pages, up to 25 PDF pages rebuilt where screen readers cannot read them, a written test report, and 12 months of monthly re-testing.
Do you log into our website or see patient records?
No. Our automated tests only reach the public, unauthenticated pages and documents you give us — we never ask for a login. EveryRamp is not a HIPAA business associate, so please do not send us, or link us to, real patient data; use a blank template if you want a patient-facing form tested.
See where your practice website stands against WCAG 2.1 AA — free, in a few minutes.
Enter your website for a free automated scan. You'll get a private report link, usually within a few minutes — no cost, no obligation.
This page is general information, not legal advice.